SGCC Policies and Procedures - Revision history

Joe Cugini at 03:10, 8 March 2013

2013-03-08T03:10:13Z

← Older revision		Revision as of 23:10, 7 March 2013
Line 12:		Line 12:
	Upon voluntary or involuntary termination of a member's work in the cooperative, the Membership Share shall be transferred back to the business at the time of termination.		Upon voluntary or involuntary termination of a member's work in the cooperative, the Membership Share shall be transferred back to the business at the time of termination.

	[~~[SGCC Process for Becoming~~ a member ~~should~~ be ~~inserted here;~~		===BECOMING A COOP MEMBER===

			A person wishing to become a member of the Sheba Green Cleaning Co-Op should read all of the [organizational documents], and should come to a General Assembly and announce their intention to become a member. At that point, the person is considered a Potential Member.

			Full coop members will decide on accepting new members, based on their demonstrated commitment to the principles and mission of the co-op, after a review process of 3 months. At 6 weeks, the members will discuss the Potential Member and if, by consensus, the membership agrees that the Potential Member is likely to be a good fit with the co-op, the Potential Member is invited to become an Associate Member. To become an Associate Member, the Potential Member must pay the Membership Fee, which is set at $100.

			At the end of 3 months, Full Members will discuss the Associate Member, and they agree that person is likely to be a good fit with the co-op, they will be invited to join as a Full Member. If at that time, it is decided that the Potential Member will not be a good fit with the co-op, the Membership Fee will be refunded and all formal ties with the co-op will end.

			Potential members and Associate Members are invited to participate on a non-voting basis, to help organize the co-op. Consensus votes will include potential member opinions and hopes for the co-op as much as possible. But formal votes will include only Full Member votes.

			Potential Members and Associate Members own no share of the liabilities of the partnership and shall have no interest in the distribution of the assets of the partnership.


	===SHEBA GENERAL ASSEMBLY OF MEMBERS===		===SHEBA GENERAL ASSEMBLY OF MEMBERS===

Joe Cugini at 03:03, 8 March 2013

2013-03-08T03:03:46Z

Show changes

Joe Cugini at 04:44, 20 December 2012

2012-12-20T04:44:18Z

← Older revision		Revision as of 00:44, 20 December 2012
Line 1:		Line 1:
	'''DRAFT'''		'''DRAFT'''

			[QUESTION-- WHERE DO WE PUT THE INFO ABOUT "BUY-IN", HOW MUCH IT WILL BE, ETC...?}

	===BUSINESS AFFAIRS===		===BUSINESS AFFAIRS===

	The name of the Business is Sheba Green Cleaning Cooperative, whose principal office is at ~~ADDRESS~~. All bonds, contracts, notes and other obligations authorized to be executed on the behalf of the business shall be signed by any member of the cooperative. The original "Articles of Organization", "Policies and Procedures", records of all business meetings of members, and names and address of all members (and the shares held by each) shall be kept in the principal office of the business.		The name of the Business is Sheba Green Cleaning Cooperative, whose principal office is at 1151 Massachusetts Ave., Cambridge, MA, 02138. All bonds, contracts, notes and other obligations authorized to be executed on the behalf of the business shall be signed by any member of the cooperative. The original "Articles of Organization", "Policies and Procedures", records of all business meetings of members, and names and address of all members (and the shares held by each) shall be kept in the principal office of the business.

	The "Articles of Organization" are a part of these policies and procedures, and the powers of members and all matters concerning the conduct and regulation of the business shall be subject to such provisions set forth in the "Articles of Organization".		The "Articles of Organization" are a part of these policies and procedures, and the powers of members and all matters concerning the conduct and regulation of the business shall be subject to such provisions set forth in the "Articles of Organization".
Line 16:		Line 18:
	===SHEBA GENERAL ASSEMBLY OF MEMBERS===		===SHEBA GENERAL ASSEMBLY OF MEMBERS===

	Business meetings shall be held on a regular basis. Members may request agenda items to be discussed at each business meeting, provided such requests are directed to the Agenda Committee ~~("Gang of Three")~~. The Agenda Committee will notify the membership of their scheduled meeting time, which shall take place not less than five business days prior to the business meeting; requested agenda items will be considered at that time. The posted agenda shall then be available not less than five days prior to the business meeting. Emergency agenda items may be requested by a member at the beginning of the business meeting, but will be placed on the agenda of that meeting only upon consensus of the remaining members.		Business meetings shall be held on a regular basis. Members may request agenda items to be discussed at each business meeting, provided such requests are directed to the Agenda Committee {.NOTE; THIS DOES NOT APPLY TO US-- HOW WILL WE HANDLE AGENDA PREP? MAYBE ROTATION OF ALL FULL MEMBERS?// The Agenda Committee will notify the membership of their scheduled meeting time, which shall take place not less than five business days prior to the business meeting; requested agenda items will be considered at that time. The posted agenda shall then be available not less than five days prior to the business meeting. Emergency agenda items may be requested by a member at the beginning of the business meeting, but will be placed on the agenda of that meeting only upon consensus of the remaining members. (QUESTION: OUR OWN PROCESS; SHOULD WE SPECIFY THAT MEMBER RESPONSIBLE FOR MEETING AGENDA WILL POST IT TO OUR SHEBA LIST, ... 2 DAYS BEFORE MEETING? SUBJECT TO ADDITIONS, SUGGESTIONS OF ANY MEMBER?}

	Decisions are made only when consensus is reached. Consensus is a process whereby all members are supportive or tolerant of a proposal. When a member does not agree with a proposal, he/she must voice their concerns, and the cooperative will attempt to reconcile the differences. If differences still remain after efforts to resolve the concerns, the individual(s) may either agree to tolerate the proposal despite reservations, or may "block consensus" by refusing to tolerate the proposal. Blocking consensus is based on principle, not personal preference, and should only be implemented in an effort to further the group's well-being. Exceptions to consensus decision-making are noted in these bylaws.		Decisions are made only when consensus is reached.{QUESTION; IS THIS EXACTLY WHAT WE WANT FOR SHEBA? ARE WE SURE?} Consensus is a process whereby all members are supportive or tolerant of a proposal. When a member does not agree with a proposal, he/she must voice their concerns, and the cooperative will attempt to reconcile the differences. If differences still remain after efforts to resolve the concerns, the individual(s) may either agree to tolerate the proposal despite reservations, or may "block consensus" by refusing to tolerate the proposal. Blocking consensus is based on principle, not personal preference, and should only be implemented in an effort to further the group's well-being. Exceptions to consensus decision-making are noted in these bylaws.

	All business and special meetings shall have minutes recorded and made available to all members. Members are expected to attend these meetings. Absent members have one month to require a reconsideration, unless the membership decides that extenuating circumstances warrant an extension. ~~A member's knowledge~~ of decisions reached while he/she is absent is incumbent upon that member.		All business and special meetings shall have minutes recorded and made available to all members. Members are expected to attend these meetings. Absent members have one month to require a reconsideration, unless the membership decides that extenuating circumstances warrant an extension.{QUESTION; DO WE WANT THIS TO BE SHEBA POLICY? WHAT HAPPENS TO PEOPLE WHO MISS MEETINGS? Knowledge of decisions reached while he/she is absent is incumbent upon that member.

	Any significant policy issue or business decision may be finalized without all members present if absent member(s) consent to the action in writing, filed with the records of the meetings of members. Such consent shall be treated for all purposes as a vote at a meeting.		Any significant policy issue or business decision may be finalized without all members present if absent member(s) consent to the action in writing, filed with the records of the meetings of members. Such consent shall be treated for all purposes as a vote at a meeting.

	AGENDA COMMITTEE		AGENDA COMMITTEE {AGAIN--- THIS DOES NOT APPLY TO US-- WHAT WILL BE OUR PROCESS??

	The Agenda Committee's purpose is to aid in the formulation and discussion parameters of business policy. A policy issue, initiated by any member, shall be reviewed by the committee, in accordance with the "General Assembly of Members" section in the bylaws. The committee shall outline the various aspects of a potential decision, and if necessary, separate out the major elements involved in the decision. Whenever possible, the committee will make specific recommendations based on their discussion of the policy. The committee will draw up the agenda for the members' business meeting, and include any pertinent or helpful information which would facilitate a discussion among the members.		The Agenda Committee's purpose is to aid in the formulation and discussion parameters of business policy. A policy issue, initiated by any member, shall be reviewed by the committee, in accordance with the "General Assembly of Members" section in the bylaws. The committee shall outline the various aspects of a potential decision, and if necessary, separate out the major elements involved in the decision. Whenever possible, the committee will make specific recommendations based on their discussion of the policy. The committee will draw up the agenda for the members' business meeting, and include any pertinent or helpful information which would facilitate a discussion among the members.
Line 33:		Line 35:
	The power to make, amend, or repeal these "Policies and Procedures" shall be held only by the Sheba General Assembly of Members. Notice to all members that such a change is under consideration must be made at least one week prior to the meeting which will review the change. All changes must be approved by consensus of the members.		The power to make, amend, or repeal these "Policies and Procedures" shall be held only by the Sheba General Assembly of Members. Notice to all members that such a change is under consideration must be made at least one week prior to the meeting which will review the change. All changes must be approved by consensus of the members.

	===RIGHTS OF MEMBERS===		===RIGHTS OF MEMBERS=== [ OR-- DO WE WANT TO HAVE OPTION OF BEING FULL MEMBER, WITH FULL WAGES AND REQUIREMENT TO ATTEND MEETINGS; AND "NON-VOTING MEMBERS" WITH (10%?) LOWER WAGE??--- SEE JOE'S EARLIER PROPOSAL}

	All members of the business have an equal vote in the consensus decision making of all (COOP) business matters, except as specifically noted in the Policies and Procedures and Articles of Organization. Members have the right to initiate and formulate policy decision, in accordance with the "General Assembly of Members" section in the bylaws. The bookkeeping and all other business information is to be accessible to members upon their reasonable request. However, financial and bookkeeping records are not to leave the office unless approved by the membership. All members have an equal claim to the available work. In cases where there is a shortage of work, and a surplus of members desiring work, the work shall be apportioned equally. Members have the right to an equal hourly wage. All business tools and equipment are available for reasonable personal use; however, (COOP)'s needs for these tools takes priority over personal use and all tool use is subject to (COOP) Tool Use Policy.		All members of the business have an equal vote in the consensus decision making of all (COOP) business matters, except as specifically noted in the Policies and Procedures and Articles of Organization. Members have the right to initiate and formulate policy decision, in accordance with the "General Assembly of Members" section in the bylaws. The bookkeeping and all other business information is to be accessible to members upon their reasonable request. However, financial and bookkeeping records are not to leave the office unless approved by the membership. All members have an equal claim to the available work. In cases where there is a shortage of work, and a surplus of members desiring work, the work shall be apportioned equally. Members have the right to an equal hourly wage. All business tools and equipment are available for reasonable personal use; however, (COOP)'s needs for these tools takes priority over personal use and all tool use is subject to (COOP) Tool Use Policy.
Line 90:		Line 92:
	COLLECTIVE INTERNAL ACCOUNT - The Collective Internal Account is un-individuated and remains intact until dissolution of the cooperative. It can only be reduced by net losses at the end of a fiscal year according to a formula described in the section on loss distribution. The purpose of the collective account is to maintain an adequate cash flow and to guarantee sufficient capital for payment of member's dividends.		COLLECTIVE INTERNAL ACCOUNT - The Collective Internal Account is un-individuated and remains intact until dissolution of the cooperative. It can only be reduced by net losses at the end of a fiscal year according to a formula described in the section on loss distribution. The purpose of the collective account is to maintain an adequate cash flow and to guarantee sufficient capital for payment of member's dividends.

	NET INCOME [PROFIT/LOSS] - The before-tax net income of the cooperative shall be calculated in the conventional manner. If there is a positive net income (profit) at the end of a given fiscal year it will be apportioned in the following way: 80% of the profit will be put into the individual accounts to be paid out as dividends; 20% of the profits will be put into the collective account. Five percent of the profit, taken from the collective account, will be donated to causes of the membership's choosing.		NET INCOME [PROFIT/LOSS] - The before-tax net income of the cooperative shall be calculated in the conventional manner. If there is a positive net income (profit) at the end of a given fiscal year it will be apportioned in the following way: 80% of the profit will be put into the individual accounts to be paid out as dividends; 20% of the profits will be put into the collective account. Five percent of the profit, taken from the collective account, will be donated to causes of the membership's choosing. [QUESTION; HOW DO WE WANT TO DEAL WITH THIS SPLIT OF THE "GOODS"? WHAT PERCENTAGES?}

	PROFIT DISTRIBUTION INTO INTERNAL ACCOUNTS - If at the end of a fiscal year, the cooperative shows a net profit, 80% of that profit will be apportioned to the individual internal accounts based on each member's patronage. A member's patronage is defined as the total number of hours worked by that member during the fiscal year divided by the total number of hours worked by all members. Therefore the share of profits distributed into each member's account is determined by multiplying the profits to be distributed into all the individual accounts by the patronage of each member. All the capital in the cooperative represented by the individual internal accounts may be commingled with other sums and used for any purpose deemed necessary by the cooperative.		PROFIT DISTRIBUTION INTO INTERNAL ACCOUNTS - If at the end of a fiscal year, the cooperative shows a net profit, 80% of that profit will be apportioned to the individual internal accounts based on each member's patronage. A member's patronage is defined as the total number of hours worked by that member during the fiscal year divided by the total number of hours worked by all members. Therefore the share of profits distributed into each member's account is determined by multiplying the profits to be distributed into all the individual accounts by the patronage of each member. All the capital in the cooperative represented by the individual internal accounts may be commingled with other sums and used for any purpose deemed necessary by the cooperative.

Terra: moved to discussion page

2012-10-17T22:55:35Z

moved to discussion page

← Older revision		Revision as of 18:55, 17 October 2012
Line 1:		Line 1:
	[HELLO SHEBANS---THIS SEEMS GOOD--- WE ADD THE BIT TERRA WROTE ABOUT 'STAGES OF MEMBERSHIP"--RIGHT? ALSO, THE TEXT MENTIONS MEMBERS BEING ASKED TO LEAVE. SHOULDN'T WE SPELL OUT WHEN/ WHY THAT WOULD HAPPEN?
	~~AND -- ATTENDANCE AT MEETINGS WILL BE A REQUIREMETN??? wILL WE HAVE DIFFERENT KINDS OF MEETINGS, AND SOME TYPES CAN BE BLOWN OFF?? oR WHAT?~~
	'''DRAFT'''		'''DRAFT'''

Terra: /* AMENDMENTS TO POLICIES and PROCEDURES */

2012-10-17T22:52:16Z

AMENDMENTS TO POLICIES and PROCEDURES

← Older revision		Revision as of 18:52, 17 October 2012
Line 33:		Line 33:
	===AMENDMENTS TO POLICIES and PROCEDURES===		===AMENDMENTS TO POLICIES and PROCEDURES===

	The power to make, amend, or repeal these "Policies and Procedures" shall be held only by the General Assembly of Members. Notice to all members that such a change is under consideration must be made at least one week prior to the meeting which will review the change. All changes must be approved by consensus of the members.		The power to make, amend, or repeal these "Policies and Procedures" shall be held only by the Sheba General Assembly of Members. Notice to all members that such a change is under consideration must be made at least one week prior to the meeting which will review the change. All changes must be approved by consensus of the members.

	===RIGHTS OF MEMBERS===		===RIGHTS OF MEMBERS===

Terra: /* GENERAL ASSEMBLY OF MEMBERS */

2012-10-17T22:51:55Z

GENERAL ASSEMBLY OF MEMBERS

← Older revision		Revision as of 18:51, 17 October 2012
Line 16:		Line 16:
	[[SGCC Process for Becoming a Member]]		[[SGCC Process for Becoming a Member]]

	===GENERAL ASSEMBLY OF MEMBERS===		===SHEBA GENERAL ASSEMBLY OF MEMBERS===

	Business meetings shall be held on a regular basis. Members may request agenda items to be discussed at each business meeting, provided such requests are directed to the Agenda Committee ("Gang of Three"). The Agenda Committee will notify the membership of their scheduled meeting time, which shall take place not less than five business days prior to the business meeting; requested agenda items will be considered at that time. The posted agenda shall then be available not less than five days prior to the business meeting. Emergency agenda items may be requested by a member at the beginning of the business meeting, but will be placed on the agenda of that meeting only upon consensus of the remaining members.		Business meetings shall be held on a regular basis. Members may request agenda items to be discussed at each business meeting, provided such requests are directed to the Agenda Committee ("Gang of Three"). The Agenda Committee will notify the membership of their scheduled meeting time, which shall take place not less than five business days prior to the business meeting; requested agenda items will be considered at that time. The posted agenda shall then be available not less than five days prior to the business meeting. Emergency agenda items may be requested by a member at the beginning of the business meeting, but will be placed on the agenda of that meeting only upon consensus of the remaining members.

Joe Cugini at 22:06, 17 October 2012

2012-10-17T22:06:15Z

← Older revision		Revision as of 18:06, 17 October 2012
Line 1:		Line 1:
			[HELLO SHEBANS---THIS SEEMS GOOD--- WE ADD THE BIT TERRA WROTE ABOUT 'STAGES OF MEMBERSHIP"--RIGHT? ALSO, THE TEXT MENTIONS MEMBERS BEING ASKED TO LEAVE. SHOULDN'T WE SPELL OUT WHEN/ WHY THAT WOULD HAPPEN?
			AND -- ATTENDANCE AT MEETINGS WILL BE A REQUIREMETN??? wILL WE HAVE DIFFERENT KINDS OF MEETINGS, AND SOME TYPES CAN BE BLOWN OFF?? oR WHAT?
	'''DRAFT'''		'''DRAFT'''

Terra at 17:42, 14 October 2012

2012-10-14T17:42:40Z

← Older revision		Revision as of 13:42, 14 October 2012
Line 1:		Line 1:

	'''DRAFT~~<big>~~'''		'''DRAFT'''

	===BUSINESS AFFAIRS===		===BUSINESS AFFAIRS===

Terra at 17:42, 14 October 2012

2012-10-14T17:42:12Z

← Older revision		Revision as of 13:42, 14 October 2012
Line 1:		Line 1:

	DRAFT<big>'''~~Big text'''</big>~~		'''DRAFT<big>'''

	===BUSINESS AFFAIRS===		===BUSINESS AFFAIRS===

Terra at 17:41, 14 October 2012

2012-10-14T17:41:47Z

← Older revision		Revision as of 13:41, 14 October 2012
Line 1:		Line 1:

			DRAFT<big>'''Big text'''</big>

	===BUSINESS AFFAIRS===		===BUSINESS AFFAIRS===