WG/OBIT/Fall 2011 OBIT Minutes

Oct 19 2011

9:00 PM in IRC

Agenda:

1. How we schedule meetings

[21:11] <brandon> There's been some confusion about meeting times and places, as well as a disconnect between irc and the mailing list

[21:12] <brandon> it seems like some people prefer to communicate on the ML, and others on IRC, which is fine. except when a meeting time is proposed on irc it doesn't get to the ML right away and vice versa

Idea of regular evening chat meetings is proposed.

[21:15] <brandon> whenever a time for a meeting is proposed it should be simultaneously posted to the ML, IRC, and on the wiki (the new one)

[21:17] <brandon> please update meeting times on the wiki at wiki.occupyboston.org

2. Scheduling the wiki transition

[21:20] <brandon> ok, so matt is working on the script to import the content from the old wiki to the new one

[21:20] <brandon> it should be done tomorrow or the next day

[21:20] <brandon> so I would like to setup a timeframe for freezing the old wiki, and having the new one ready to go

[21:22] <MK|Home> For now we should at least post a notification that it is moving so no one is surprised

[21:28] <lovec_> there's a meatspace conversation at the same time...

[21:28] <brandon> we propose freezing the old wiki sunday morning, and doing the transition to the new wiki sunday

[21:29] <brandon> MK|Home, solidstate: can you guys take point on putting up notifications on the old wiki? A banner at the top would be best?

[21:30] <brandon> mcktimo: the script works with minimal bugs now, it'll be better by the weekend

[21:34] <brandon> mcktimo: accounts on the new wiki don't need to be verified by an admin like on wikispaces

[21:36] <brandon> the proposal as it stands: freeze wikispaces sunday morning, perform migrantion on sunday, have new wiki ready by Monday. MK|Home, solidstate, will take point on leaving notifications on old wiki. Any questions/objections?

[21:40] <brandon> ok, we have consensous

3. Coordinating with other groups

[21:47] <MK|Home> So, there is a group called "Liaisons" intended to connect working groups together. I'd be willing to volunteer to be a representative for that, but I am offsite most weeknights

[21:47] <brandon> MK|Home: there is a group which met monday, now called Transparency (#OBTransparency) which is dealing with this

[21:47] <Theresa> Liaison meets Sunday usually

[21:48] <Theresa> tomorrow at 9 I believe

[21:48] <gregg> there is actually an organizational group

[21:48] <gregg> that has met once already

[21:48] <brandon> right, so inter group communication is taken care of by them now

[21:48] <gregg> they are working on intergroup comunication and work-flow

4. Ticket System

[21:54] <brandon> so right now there is trac setup

[21:54] <brandon> I personally think that's overkill

<matt2> I'm not in favor of trac personally as it just seems kind of big and unwieldly.

[21:56] <bill_kirtley> ticketing systems are good for following history and status of an issue, with particular attention to who is responsible at the moment

[21:56] <brandon> should we vote on trac vs. redmine?

[21:57] <farmerbob> jira is okay. but it's a java app on tomcat/jetty...kind of a pain of we don't already have java apps.

[21:57] <MachineRebel_> bettermeans.org just went open source

[21:59] <gregg> ticket/issue tracking mostly

[22:00] <siegfail|Logistics> Inventory tracking would be cool too

[22:00] <leftyfb> should it be worth noting the system should have a mobile component as well so it actually gets used?

[22:01] <leftyfb> +1 inventory tracking

[22:01] <matt2> +1 to mobile

[22:02] <MK|Home> Are we moving away from hosted and owning all our systems?

[22:02] <gregg> MK|Home: indeed

[22:02] <matt2> -1 to hosted

[22:03] <brandon> so, there is a trac install up. we can try to get that set with mobile and see what happens

[22:02] <siegfail|Logistics> The idea is that anyone, especially newer people, can jump on and see what needs to be done. It would also help to keep track of efficiency

[22:03] <MK|Home> Are we backing up?

[22:03] <brandon> MK|Home: mayfirst backs up daily

[22:04] <matt2> I would like to make sure that features of trac that overlap other things-- wiki for instance -- get highlighted LOUDLY as not to be used for non tracking stuff.

[22:04] <brandon> matt2: a very good point

[22:05] <matt2> +1 to disabling confusable features

[22:07] <siegfail|Logistics> We'd keep track of stuff that needs to be done, people to call back, inventory, todo's, lost & found items

[22:08] <bill_kirtley> I do see a redmine mobile plugin: https://projects.littlestreamsoftware.com/projects/redmine-mobile - no clue how good

[22:08] <siegfail|Logistics> We would have a logistics computer here at the tent but sometimes we're out of the tent and it would be awesome to start a ticket out in "the field".

[22:11] <siegfail|Logistics> We're looking for a glorified todo/tracking system with logs so we can review what and how we're doing.

[22:12] <brandon> that sounds like something you can do with a wiki

[22:12] <brandon> on the wiki you have revision hsitory, watchlists, etc

[22:12] <farmerbob> mediawiki has features that would make using it this way pretty doable.

[22:14] <gregg> I've updated the livestream page on the blog, it now embeds the current livestream and the library of all the old ones and the chat box

[22:17] <gregg> would anyone have a problem with me adding in google analytics?

[22:18] <cykros> though, personally, I also block google analytics anyway. :shrug:

[22:18] <gregg> we could use piwik then

[22:20] <brandon> proposal: we will modify trac to simplify it as much as possible, and can use that as an issue tracking system

[22:21] <MK|Home> +1 trac. Can we re-evaulate in a week if there are issues?

[22:21] <Theresa> +1 and +1 to re-evaluate in a week if there are issues

[22:21] <brandon> ok. addendum to proposal: have track ready by friday, reevalutate next friday.

[22:21] <gregg> Proposal: Piwik instead of google analytics for web analytics on occupyboston.org?

[22:23] <Theresa> +1 for trac and +1 for re-evaluating in a week and+1 for piwik

[22:24] <farmerbob> -1 for trac (not adamant, just think it's not a good fit for logistics)

[22:23] <Theresa> yes consensus on both

[22:24] <brandon> MK|Home: we have consensous on both the piwik proposal, and the trac proposal, please enter that into the minutes

[22:24] <brandon> we'll reevaluate trac next friday

[22:25] <MK|Home> This might be the best meeting ever

[22:25] <brandon> siegfail|Logistics: we'll get somebody to work with you trac before monday

[22:25] <siegfail|Logistics> thanks

[22:25] <brandon> MK|Home: ^^ add to minutes

[22:25] <siegfail|Logistics> occupyrene (at) gmail

[22:26] <cykros> do we have a new calendar system being discussed at any point? or are we sticking with Google for that?

[22:26] <brandon> cykros: calendar can be tabled until next meeting

[22:27] <brandon> 5) any other business to discuss?

[22:27] <brandon> 6) next meeting time