List Help

Jump to navigation Jump to search

Tips and Help for Configuring and Administrating Mailing Lists:

Sometimes people refer to this service as a "ListServ". (It's the same idea, but ListServ is actually a proprietary software name.) The software we are using to manage mailing lists is free software called "Mailman." There is a nice FAQ about Mailman here:

This page is an aid for people who are new admins for a mailing list, now that one has been set up for nearly all working groups. Below are suggestions for how to set up the configuration of your group's mailing list.

To edit your Mailing List configuration, go to:

"[your listname]"

(replacing "[your listname]" with the name of your actual list) and log in as the administrative user. You should be presented with a page for General Options:

General Options.jpg

There is not much you should have to change under General Options. Most of the default settings should be fine, but you can adjust things like the Description of the Working Group your Mailing List serves.

Gen Options1.jpg

Adding people to your Mailing List (also deleting/editing) is done through "Membership Management" options: Membership Man.jpg Mass Subscribe.jpg

You can enter the email address for one person, or for several at once (one per line).

There are a number of settings you might want to look at under the "Privacy options...":

Privacy Options.jpg

If you have provided the address of your list as a way for outside people to contact you, you obviously shouldn't discard their email. As a protection against spam, you can set this option to "Hold". That way, no traffic from non-member addresses will go out to the list until you log in and approve it.

To prevent their in-boxes from filling up from a list with lots of traffic, some choose to receive the list in "Digest" form. (Emails posts don't come through immediately, but are collected and sent out as one email containing all the recent posts as a collection, or "Digest".)

You might want to tweak the Digest options:

Digest Options.jpg

You might also want to consider the Archiving options for your list: Archiving.jpg