Difference between revisions of "11/07/11"

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<div>'''Meeting Minutes'''</div><div>&nbsp;</div><div>'''<u>Group</u>''' – Financial Accountability Working Group (FAWG)</div><div>&nbsp;</div><div>'''<u>Meeting</u>'''– November 7, 2011 from 6:00PM – 8:00PM, South Station mezzanine</div><div>&nbsp;</div><div>'''<u>Attendees</u>''' – Rene Perez, Rita Sebastian, Linda Jenkins, Bruce Ehrlich, Eric Martin, Mike Petit, Greg Murphy, Lisa Goldstein, and B</div><div>&nbsp;</div><div>'''<u>Roles</u>''' - Lisa Goldstein (facilitator) and Mike Petit (secretary)</div><div>&nbsp;</div><div>'''<u>Agenda</u>''' –</div><div>&nbsp;</div><div><u>Old Business</u> –</div>
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<div>'''Meeting Minutes'''</div><div>&nbsp;</div><div>'''<u>Group</u>''' – Financial Accountability Working Group (FAWG)</div><div>&nbsp;</div><div>'''<u>Meeting</u>'''– November 7, 2011 from 6:00PM – 8:00PM, South Station mezzanine</div><div>&nbsp;</div><div>'''<u>Attendees</u>''' – Rene Perez, Rita Sebastian, Linda Jenkins, Eric Martin, Mike Petit, Greg Murphy, Lisa Goldstein, and B</div><div>&nbsp;</div><div>'''<u>Roles</u>''' - Lisa Goldstein (facilitator) and Mike Petit (secretary)</div><div>&nbsp;</div><div>'''<u>Agenda</u>''' –</div><div>&nbsp;</div><div><u>Old Business</u> –</div>
 
#Post office box
 
#Post office box
 
#Safety deposit box for important papers
 
#Safety deposit box for important papers
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<div>&nbsp;</div><div>'''<u>Discussion & Conclusions</u>''' -</div><div>Topics covered during meeting on 11/7/11</div><div>&nbsp;</div>
 
<div>&nbsp;</div><div>'''<u>Discussion & Conclusions</u>''' -</div><div>Topics covered during meeting on 11/7/11</div><div>&nbsp;</div>
 
#<u>Post Office Box</u> – It was agreed that Rita Sebastian will hold one copy of the key and Rene Perez will hold the other.
 
#<u>Post Office Box</u> – It was agreed that Rita Sebastian will hold one copy of the key and Rene Perez will hold the other.
#<u>Safety deposit box</u> – It was agreed that Greg Murphy & Bruce Ehrlich will open a safety deposit box for Occupy Boston, FAWG. They will request two copies of the key; one will be held by Bruce Ehrlich and one will be held by Rita Sebastian.
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#<u>Safety deposit box</u> – It was agreed that Greg Murphy will open a safety deposit box for Occupy Boston, FAWG.  
 
#<u>Legal Disbursement </u>– It was discussed that this could be accomplished by using a separate savings/checking account that is linked to our existing account. Greg will investigate options with the Credit Union. The goal is to make a decision during our next meeting.
 
#<u>Legal Disbursement </u>– It was discussed that this could be accomplished by using a separate savings/checking account that is linked to our existing account. Greg will investigate options with the Credit Union. The goal is to make a decision during our next meeting.
#<u>Bookkeeping </u>– Bruce reiterated the importance of producing accurate financial statements as soon as possible. Toward that end, he acquired a grouping of receipts during the meeting.
 
 
#<u>Cash Disbursement Policy</u> – Mike Petit will prepare a policy document for review before the next meeting. This will include a list of prohibited items (alcohol drugs, etc.). ''Completed on 11/9/11''
 
#<u>Cash Disbursement Policy</u> – Mike Petit will prepare a policy document for review before the next meeting. This will include a list of prohibited items (alcohol drugs, etc.). ''Completed on 11/9/11''
 
#<u>Forms for Working Groups </u>–
 
#<u>Forms for Working Groups </u>–
<div>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Greg Murphy will update the policy to show the operating hours for cash disbursement.</div><div>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Bruce Ehrlich will draft a funding authorization process sheet and form.</div>
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<div>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Greg Murphy will update the policy to show the operating hours for cash disbursement.</div><div>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; #<u>Fundraising </u>–Rita offered to purchase a receipt book and Greg confirmed that they preferred payment method for donations is a check.
#<u>Fundraising </u>–Rita offered to purchase a receipt book and Greg confirmed that they preferred payment method for donations is a check.
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#<u>Onsite Coverage for Disbursing Funds </u>– It was agreed that we need more people to help with coverage from 12:00pm – 3:00pm daily. Rita agreed to help on Mondays, Lisa on Saturdays, and Mike offered to help fill-in on some weekends. Lisa will set-up a calendar and seek additional volunteers.
#<u>Onsite Coverage for Disbursing Funds </u>– It was agreed that we need more people to help with coverage from 12:00pm – 3:00pm daily. Rita agreed to help on Mondays, Lisa on Saturdays, and Bruce & Mike offered to help fill-in on some weekends. Lisa will set-up a calendar and seek additional volunteers.
 
 
#<u>Mediation </u>– This was a point of discussion at the end of our meeting. The DBA is sill being held by the mediator since Paul contends that FAWG did not live-up to our obligations in the agreement.
 
#<u>Mediation </u>– This was a point of discussion at the end of our meeting. The DBA is sill being held by the mediator since Paul contends that FAWG did not live-up to our obligations in the agreement.
 
#<u>FSU & Wepay accounts </u>– We discussed the need for a procedure to open new wepay accounts.
 
#<u>FSU & Wepay accounts </u>– We discussed the need for a procedure to open new wepay accounts.
 
#<u>Mailing Lists </u>– It was decided that Rene will act at the administrator for all FAWG mailing lists and Matthew Krawitz will act as the backup (Lisa will transfer all logins/passwords as soon as possible).
 
#<u>Mailing Lists </u>– It was decided that Rene will act at the administrator for all FAWG mailing lists and Matthew Krawitz will act as the backup (Lisa will transfer all logins/passwords as soon as possible).
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[[Category:Financial Accountability]]

Latest revision as of 13:28, 24 February 2013

Meeting Minutes
 
Group – Financial Accountability Working Group (FAWG)
 
Meeting– November 7, 2011 from 6:00PM – 8:00PM, South Station mezzanine
 
Attendees – Rene Perez, Rita Sebastian, Linda Jenkins, Eric Martin, Mike Petit, Greg Murphy, Lisa Goldstein, and B
 
Roles - Lisa Goldstein (facilitator) and Mike Petit (secretary)
 
Agenda
 
Old Business
  1. Post office box
  2. Safety deposit box for important papers
  3. Setting-up legal disbursement process
  4. Bookkeeping
  5. Cash disbursement policy & allowable expenses
  6. Forms for working groups
 
New Business
  1. Fundraising
  2. legal structure (not discussed)
  3. On-site coverage for dispersing funds
  4. Follow-up on mediation
  5. Current status of food & money (not discussed)
  6. Division of responsibilities (not discussed)
  7. Who is a member of FAWG & how does one join? (not discussed)
 
Discussion & Conclusions -
Topics covered during meeting on 11/7/11
 
  1. Post Office Box – It was agreed that Rita Sebastian will hold one copy of the key and Rene Perez will hold the other.
  2. Safety deposit box – It was agreed that Greg Murphy will open a safety deposit box for Occupy Boston, FAWG.
  3. Legal Disbursement – It was discussed that this could be accomplished by using a separate savings/checking account that is linked to our existing account. Greg will investigate options with the Credit Union. The goal is to make a decision during our next meeting.
  4. Cash Disbursement Policy – Mike Petit will prepare a policy document for review before the next meeting. This will include a list of prohibited items (alcohol drugs, etc.). Completed on 11/9/11
  5. Forms for Working Groups
·        Greg Murphy will update the policy to show the operating hours for cash disbursement.
·        #Fundraising –Rita offered to purchase a receipt book and Greg confirmed that they preferred payment method for donations is a check.
  1. Onsite Coverage for Disbursing Funds – It was agreed that we need more people to help with coverage from 12:00pm – 3:00pm daily. Rita agreed to help on Mondays, Lisa on Saturdays, and Mike offered to help fill-in on some weekends. Lisa will set-up a calendar and seek additional volunteers.
  2. Mediation – This was a point of discussion at the end of our meeting. The DBA is sill being held by the mediator since Paul contends that FAWG did not live-up to our obligations in the agreement.
  3. FSU & Wepay accounts – We discussed the need for a procedure to open new wepay accounts.
  4. Mailing Lists – It was decided that Rene will act at the administrator for all FAWG mailing lists and Matthew Krawitz will act as the backup (Lisa will transfer all logins/passwords as soon as possible).